What is Workflow Integration & Why is it Important?

Hopping around from application to application can lower employee productivity and increase the chance for human errors. In addition, this constant switching can create an unpleasant work experience for your employees. Workflow integrations can help streamline business processes and create a better work environment for your team.

What is workflow integration?

Simply speaking, workflow integration software works to connect the applications within your company together and create one, easy-to-access platform for you and your employees. In addition, it allows the free flow of data across all company applications, creating a unified view of data entry that is updated in real-time.

There is a difference between workflow integration and workflow automation. Integration is all about connecting your applications, while automation streamlines business processes across team members, data and apps.

Workflow integrations can greatly improve the user experience across all platforms and allow your data to pass seamlessly between each application within your organization.

What is SaaS workflow integration?

SaaS stands for software as a service and greatly improves your business. SaaS platforms allow you to utilize the cloud for your business data and are defined as third-party application software that is available over the internet.

These platforms are great because they only require an internet connection to access your data, no extra software to run or download to your computer. As long as you have an internet connection, you can access the software from any device, anywhere, at any time.

So what does workflow integration do?

There are a lot of ways workflow integration will help your company streamline workflow processes. Here are a few ways these integration tools and automation software can work for your company:

    • Streamline onboarding

Onboarding employees is critical to your business. It can even influence a new employee’s productivity and your company’s turnover rate. Integrations improve and streamline the hiring and onboarding process, making it easier to get your employees started and make it easier for human resources employees.

    • Sync data with cloud storage

These platforms also help sync data and attachments with your company’s cloud-storage solutions. An example of this is found in email attachments. These integrations automate the task of adding these documents to your data storage platforms in your company and will automatically store them where they need to go. This will increase file and data accessibility within your company.

    • Managing files

One of the hardest things about working in a company is file management, especially with collaborative projects. Workflow integrations can help improve project management platforms by ensuring documents are in the right place and uploaded across data storage platforms to increase accessibility.

Why is workflow integration important?

Workflow integrations are extremely important for your business. There are a multitude of reasons to incorporate workflow integrations into your company.

    • Elimination of data silos

Eliminating data silos is one of the most important features of workflow integration. A data silo occurs when only certain employees can access certain data. This can make data accessibility across departments difficult, as well as increase the chance of inconsistent data across each department within the organization.

By eliminating data silos you are avoiding a whole string of problems that can occur as a result of them. This includes decreasing the chance of a misalignment between teams and departments and decreasing employee performance. Employees should be able to enter data once and be done with it. With unintegrated platforms, employees are forced to move in and out of different applications, often having to input the same data over and over again.

Workflow integration eliminates the need to do this and will decrease the negatives that come with the creation of data silos.

    • Get more out of company applications

In a typical business, the applications your employees use have functions, and data is used across teams and departments. Integrating your apps will ensure that data is accessible across all applications. This will allow all relevant data to be available to those that need it.

Workflow integrations allow you to connect your company’s applications and improve connectivity within your organization.

    • Enhances the employee experience

One of the best benefits of workflow integration platforms is that they will greatly improve the experience of your employees.

Most businesses have a variety of applications that employees need to switch between to complete daily tasks. Integrations eliminate the need for some of this tedious switching and some manual workflow tasks such as data entry. This allows your employees to save time on the small, menial tasks and focus their energy on meaningful work instead.

Workflow integrations should improve and enhance the work experience within your company and create a more satisfied and engaged workforce.

Types of workflow integrations

Native integration

Native integrations, or built-in integrations, are tools that are already plugged into the software. It is the type that can be taken right out of the box and used to integrate workflows. They have integrations directly built into them and are ready to use. However, these integrations may be limited and may fall short of your business needs.

Third-party integration

This may also be referred to as iPaaS integration. This technique uses developers to create an application specifically for your company. These need to be added to existing applications or ongoing projects.

P2P integration

Point-to-point integration is an integration application that your team builds and maintains between two applications. This does not require the use of a third party and can be customized to fit the needs of your business. However, building these platforms can utilize valuable business resources and it does not allow for the implementation of automation.

InterOperate is the solution your business needs

Like our name suggests, we use the latest technology to help integrate your data into one master data management system. We specialize in making all of your business’s big data work in conjunction with each and provide you with the ability to seamlessly engage with your data.

Data integration is critical for company operations and key to achieving your company’s full potential. Your team should have full access to every data set from every source.

Our company partners with various other applications to better provide data virtualization, cloud data integration, and application integration. Check out our website and connect with us to better understand what we do and let us provide your company with vital data integration systems.

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